AI is all around us—embedded in our phones, integrated into our computers, and powering countless apps we use daily. Despite its prevalence, many of us still aren't taking full advantage of AI in our professional lives. The question is, how do we bring this transformative technology from our personal devices into our workplace to truly enhance productivity?
AI in Today's Workplace
A recent study from Gallup revealed some noteworthy insights about AI adoption in the workplace. The study found that weekly AI use is still limited, with many employees never utilizing AI tools. Despite efforts by business leaders to prioritize AI adoption and actively use AI tools, the majority of employees have yet to follow suit.
Gallup asked employees how often they use AI in their role:
- Nearly 7 in 10 employees say they never use AI.
- 1 in 10 say they use it at least weekly.
Furthermore, people don’t feel comfortable using AI at work.
- 6% of employees feel very comfortable using AI in their roles.
- 16% are very or somewhat comfortable using AI.
- 32% say they are very uncomfortable using AI in their roles.
So business leaders want everyone to use AI. But no one feels comfortable using AI. And as a result no one is using AI at work! But wait, it gets a little more interesting.
According to new research from Google Workspace and The Harris Poll, 82% of 'young leaders'—particularly those in Gen Z—are already leveraging AI tools in their work! And 98% anticipate that AI will have an impact on their industry or workplace within the next 5 years (source)!
So some people are using AI at work. And they expect to use it A LOT in the future.
The shift towards AI adoption in the workplace is gradual, but it's inevitable that everyone will eventually use AI at work. So, how can you get ahead and start leveraging AI, even if your employer hasn't yet rolled it out across your organization?
Lead with AI
An AI-first approach means seeing AI not just as a helper but as an integral part of your daily routine. To truly 'Lead with AI' is to start every task by considering how AI can enhance or streamline your approach.
Leading with AI requires practice, patience, and some tried-and-true psychological techniques. Here are some ways to build new AI habits effectively—and don’t worry, we’ll talk about some tools to help use AI later (spoiler alert, it’s Ninja AI):
- Start Small: Use AI to automate just one task a day—but choose something you do every day. Small, consistent actions help rewire your brain and make the new habit stick. Writing tasks are a very common use-case that can help you learn a lot about using AI. For example, you could use AI to draft a daily report or write meeting summaries, which can help you save time and get comfortable with the technology.
- Create Triggers: Link AI usage to existing habits. For example, if you start your day by answering emails, incorporate AI to draft responses more efficiently. Another approach is to find moments in your daily routine where you often face repetitive tasks—like summarizing reports or generating content—and use AI to help streamline those actions. The key is to make AI a natural part of your workflow by consistently pairing it with something you already do.
- Experiment and Reflect: Experiment with different models to discover their strengths. Observe how each model handles specific tasks, noting the unique benefits they offer. Reflect on what works best for you, including the quality of the output, efficiency gains, and any unexpected advantages. Consider how different models might complement each other for complex tasks. Adjust accordingly, and continuously refine your process to maximize the value you get from AI.
These behavioral changes will help you adopt AI faster and make it an essential part of your workflow. Over time, AI won't just be an addition to your work—it will become a core element of how you get things done.
How Ninja Powers Your AI-First Journey
Our AI system, Ninja, is designed to help everyone integrate AI into daily tasks. Here’s how:
One System, Multiple Skills, All of Your Tasks
Ninja’s specialized agents make it possible to use AI for many different types of tasks—all in one UI. Whether you’re crafting content, analyzing files, or generating visuals, Ninja has an agent to help. By consolidating specialized agents in one platform, Ninja simplifies workflows, making it easier to manage diverse tasks seamlessly. This integration reduces the need to switch between different tools, allowing you to stay focused and productive.
Writer: Assists with drafting, editing, and refining all types of written content. Whether it's crafting emails, reports, or blog posts, the Writer agent makes it easy to communicate clearly and effectively.
Researcher: Gathers and synthesizes information from various sources to provide accurate and up-to-date insights. Can search the internet for information and synthesize an answer for you. Ideal for creating summaries, conducting research, or answering complex questions.
Coder: Helps write and debug code, making it a valuable tool for developers. The Coder agent supports multiple programming languages and can assist with anything from generating new code snippets to resolving bugs.
Image Generator: Creates visuals based on your descriptions. Whether you need an illustration, a graphic for a presentation, or a creative concept, the Image Generator brings your ideas to life.
Scheduler: Manages your calendar by helping to schedule meetings, set reminders, and organize your daily agenda. The Scheduler agent ensures you stay on top of your tasks and appointments. Works with Google Calendar.
The Best AI Models in One Tool
Another powerful way that Ninja supports your daily workflow is through its Multi-model feature, which allows you to benefit from the diverse strengths of multiple AI models. No two AI models are the same, as each is trained differently and has unique strengths. Ninja’s ability to leverage multiple models ensures that you get diverse, high-quality insights tailored to your needs. It’s like having access to a panel of experts, each offering unique solutions to your challenges.
Access to external AI models depends on your subscription tier. Imagine asking a question to two different experts—each brings their own unique perspective and approach. You get two distinct answers that you can review, compare, and decide which suits your needs best.
You can also use the SuperAgent, which brings together the strengths of multiple external models into a single answer. The SuperAgent sends your prompt to multiple, external AI models, then combines the answer into a single response. Imagine consulting several experts and having their insights merged into one clear, unified response - that's the SuperAgent.
Get Help Prompting
A big part of using AI effectively is communicating with AI. We communicate with AI through prompts, so creating good prompts is important. What you say and how you say it influences AI's output. We've created a couple of ways to make it easier for you to prompt Ninja.
To get started with Ninja, just enter a prompt - tell it what you want it to do or ask it a question.
But what if you don't know how to get started? What if you can’t think of a prompt? We’ve got a solution for that.
Try the prompt library, which has a wide variety of prompts organized by role and task to inspire you. Whether you're a marketer, developer, or manager, there are prompts tailored to your specific needs. This resource can help kickstart your thought process and give you the structure you need to interact effectively with AI, making it much easier to dive into using Ninja's capabilities.
Once you get the hang of prompting, you can begin experimenting with more complex prompts to fully leverage AI's capabilities. A great way to enhance your prompts is to use the Prompt Improver. Simply enter your initial prompt and click the button—Ninja will automatically refine it by adding context, making your interactions more effective.
The future of work is AI-enabled, and those who embrace it today will thrive sooner than those that don't. Ninja is here to guide you on this journey, transforming how you work and unlocking your full potential.
Let’s #LeadWithAI and redefine productivity together.
